Chart Shipping (UK) Limited Privacy Notice

WHO WE ARE

Chart Shipping (UK) Ltd. (‘we’ or ‘us’ or ‘our’) gathers and processes your personal information in accordance with this privacy notice and in compliance with the relevant data protection regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

Chart Shipping (UK) Ltd.’s registered office is at Park House, North Street, Horsham RH12 9SB and we are a company registered in England and Wales under company number 9497361 and act as the data controller/data processor when processing your data. Our designated Data Protection Officer can be contacted at the above address with phone number +44 (0) 2031 468 777 and e-mail [email protected]

Information That We Collect
Chart Shipping (UK) Ltd. processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

The personal data that we collect from is: -

· Name
· Personal Email
· Business Email
· Business Telephone Number
· Mobile Telephone Number
· Special Category Data (i.e. professional details, information about customer relationship, meeting details, etc.)
· Employee details as required for legal and fiscal requirements

 
We collect information in the below ways:
Directly from you, online contact form, employment CV’s, relevant market research, public sources, information provided from other business contacts related to legitimate interests

How We Use Your Personal Data (Legal Basis for Processing)
Chart Shipping (UK) Ltd. takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.  The purposes and reasons for processing your personal data are detailed below: -

We collect your personal data in the performance of a contract or to provide a service and to ensure that these are completed properly

We collect and store your personal data as part of our legal obligation for business accounting and tax purposes

We will occasionally send you marketing information where we have assessed that it is beneficial to you as a customer and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests

Your Rights
You have the right to access any personal information that Chart Shipping (UK) Ltd. processes about you and to request information about: -

· What personal data we hold about you
· The purposes of the processing
· The categories of personal data concerned
· The recipients to whom the personal data has/will be disclosed
· How long we intend to store your personal data for
· If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.

Chart Shipping (UK) Ltd. uses Avraam Associates Chartered Accountants to do our bookkeeping and tax returns and they act in the capacity of a processor on our behalf. The only information we provide them with is your company name, address, Tax ID and order details or any other information required to meet business and legal requirements.

Our IT provider ARS Disseny i Comunicació, S.L. may access our system for maintenance, repair and troubleshooting of our system and may, in turn, indirectly have access to information we hold on you.

Any company which has access to your information is required to adhere to Chart Shipping (UK) Ltd’s  Privacy Policy and Processor Agreement and must comply with all current privacy regulations.